QuickBooks offers a wide range of features and functionalities to help users enhance their work. There is no other opinion that it is a most used software widely. Similarly, to pay your employees appropriately, you must set up your correct payroll bank account in QuickBooks. To set this up, you'll need to fill out the Bank Account Change Form in QuickBooks Desktop. If you are searching for a guide that teaches steps to change a payroll bank account, then you have landed in the right place. Look at the entire blog carefully and follow the steps accordingly to change the payroll bank account.

Don’t trouble yourself by changing the bank on your own. We are here to help you with such problems. We recommend you connect with an expert to change your bank account. Dial 1.855.738.2784 to contact a pro advisor.

A Stepwise Method to Change the Payroll Bank Account in QuickBooks Desktop

You need to follow the given steps to change the payroll bank account:

Step 1: Collect your bank account information, principal officer address, and payroll PIN

1. You need to collect your bank info, such as your bank name, routing number, and account number, which you can find on a check. Further, you might be requested to provide your principal officer’s physical address.

Step 2: Setting up your bank account in your chart of accounts

1. First, click Lists> Chart of Accounts> Accounts> New.
2. Next, you have to choose a Bank and then click Continue.
3. Now, you are required to fill in your bank account information.
4. Lastly, to save the changes, tap Save and Close.

Step 3: Checking for pending tax payments and payroll transactions (direct deposits or paychecks)

Pending tax payments

1. Initially, go to Employees> Payroll Center> Pay Liabilities tab.
2. Next, to view any due tax payments, you have to go to the E-Payments tab.

Pending payroll transactions

1. First, click Employees and then tap Payroll Center.
2. Now, click the Payroll tab to see any pending payroll transactions.

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Step 4: Changing your bank account

1. Head to the Employees tab> My Payroll Service> Accounts/Billing Information.
2. Now, you need to sign in using your Intuit Account login.
3. Then, move to the Payroll Info section and click Edit under Direct Deposit Bank Account.
4. Later, you are requested to type your payroll PIN and then tap Continue.
5. The last step is to fill in your new bank account information and then click Update. Tap Close after receiving the confirmation message.

Step 5: Let’s verify your bank account (if you connected manually)

1. Firstly, you need to launch QuickBooks Desktop.
2. Head to the Employees tab> My Payroll Service> Accounts/Billing Information.
3. Now, you need to sign in using your Intuit Account login.
4. Then, move to the Payroll Info section and click Verify under Direct Deposit Bank Account.
5. Later, you will be requested to enter and confirm your payroll PIN.
6. Lastly, click Submit. After receiving the ‘Your bank account is verified’ message, tap Return to QuickBooks.

Step 6: Changing your default bank account in your preferences

1. Choose Send Payroll Data from Employees.
2. Next, you need to pick Preferences from the Send/Receive Data window.
3. Later, you can choose the new bank account from the dropdown in the Account Preferences.
4. Then, you can save your changes by tapping OK.
5. Lastly, in the Send/Receive Data window, pick Close.

You can change the default bank account for your QuickBooks Payroll Service liability check:

1. Go to the QuickBooks> Employees> Send Payroll Data.
2. Later, you are required to choose the Preferences to launch the Payroll Service Accounts window and then pick your new bank account from the Pay Payroll Liabilities with the dropdown.
3. Then, click OK.
4. Finally, you are requested to choose Send and enter your Payroll PIN.

Finally

An Expert-proven method is provided to you above; follow them accordingly to change the payroll bank account in QuickBooks. We recommend you contact a professional to minimize risk.

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